Joanne Haylock School of Dance Ltd – Policies

The aim of Joanne Haylock School of Dance Ltd is to help the students develop a strong technical standard and passion for dance at all levels in a fun, friendly, safe and positive environment. We strive to build on every Childs self confidence, musicality and determination, be that as a hobby or if they wish to pursue dance as a career.

Please keep up to date with latest news, class information and term dates by keeping an eye out on our social media pages. Photos and/or videos of dance school pupils may well be used for promotional purposes. Please speak to a member of staff if you want your child to be excluded from these.

Health and Safety
  • Children will be placed in lessons according their own ability and will only move into higher grades if the are physically capable.
  • Eat a healthy snack between classes, if needed.
  • Attend each class with a drink, not hot or fizzy and in a non breakable bottle.
  • Any student who hurts themselves should let the teacher/assistants know immediately.
  • Smoking is not permitted anywhere on the premises.
  • Pets are not permitted anywhere on the premises.
  • Parents are asked to drive carefully in the car park when dropping off and picking up students.
  • Students to attend lessons in clean, well fitting and correct uniform.
  • The studio will have good lighting and ventilation.
  • Any first aid that is given by a teacher will be filled out in the accident report book and legal guardians made aware of actions taken. The Joanne Haylock School of Dance ltd complies with the Health and Safety (First Aid) regulations 1981 and teachers will ensure they have up to dance first aid training.
  • Teachers will ensure that flooring and any props that make be used in the lessons are in a safe to use condition.
  • Risk assessments will be carried out and any hazards will be dealt with before any classes commence.
  • If a parent/legal guardian is going to be late picking up a child they must make the class teacher aware ASAP. The child will wait with the teacher inside the studio if classes are still running or will wait with the teacher outside in a well lit area if it is at the end of the teaching day.

For what to wear in each grade please see the ‘uniform’ tab of our website or ask one of the teachers at the school. The wearing of correct uniform for classes is an important part of dance training and is essential for pupils to give their personal best in each and every class. The correct uniform must be worn to prevent any injury or distraction within the class. Hair is to be neatly tied back in all classes and from Grade 3 ballet upwards a classical ballet bun is expected. Stud earrings are allowed but no other jewellery is to be worn in classes. No jewellery at all to be worn in exams.

We have a Second Hand Uniform facebook page where parents can buy and sell second hand Joanne Haylock School of Dance uniform. Joanne Haylock School of Dance Ltd and its teachers take no responsibility for any issues that may arise from this Facebook page..

Term fees are to be paid in full at the start of each term once an invoice has been received. Payment instalments may be used under special requests after speaking to Miss Charlotte. No refunds will be given for any classes missed and for any children that pay weekly, any missed classes must still be paid for. The dance school follows similar term times to the local schools however we do finish slightly earlier for the Summer and Christmas holidays.

Attendance and Exams
I S T D (Imperial Society of Teachers of Dancing) and R A D (Royal Academy of Dance) examinations are held regularly with pupils being entered only when they are technically ready. Extra classes are normally necessary and will be compulsory to attend to fully prepare exam candidates. Failure to keep up class attendance has a huge impact on progression and may lead to being pulled out from the exam session. Regular and punctual attendance is expected by all pupils and is monitored by a class register. Private classes are for the use of extra support and are not to be used as an alternative due to clashes with other out of dance school activities, unless deemed necessary by the Principal. Private classes that are cancelled with less than 12 hours notice will still be charged at the full amount.

The conduct of pupils, parents and staff should be that of mutual respect at all times. Courteous and polite behaviour is expected so that all may enjoy and benefit from being part of the dance school. Anti-Social, aggressive or abusive behaviour will not be tolerated. Pupils are expected to behave in a disciplined, orderly manner and show respect to all teachers, assistants and other students. To ensure a smooth transition between classes, unless in an emergency, we please ask that parents contact Miss Charlotte via email or alternatively a telephone call can be arranged outside of class times to answer any questions that you may have.

It is expected that pupils wishing to leave the dance school should give notice to the Principal either in person or via email. Fees are payable until notice is received and no refunds will be given for classes not attended for the remainder of the term.

Children are not to attend any other dance schools whilst being a pupil of the Joanne Haylock School of Dance Ltd, this does not include Theatre Schools. For any pupils wanting to audition for Pantomimes, Associate Programmes, Vocational Schools etc, this must be discussed with Miss Charlotte first.

Personal Property
The Joanne Haylock School of Dance Ltd are not responsible for any damage to or loss of personal property. Valuable items should be kept at home.

Fire Procedure
If a fire alarm sounds then all students must act calm and safely by listening to the teacher. Leave the building together via the nearest and safest fire exit and safely line up on the field near the car park.

Online Learning Policy
  • All students to promptly join the online classes just as they would in a face-to-face setting.
  • All students on mute unless/until they are asked to unmute by the teacher.
  • Students to raise their hands if they have a questions just like they would in a face-to-face setting.
  • All students should be appropriately dressed in the correct uniform.
  • If students are struggling to hear or see what the teacher is saying they must stop the activitystraight away and let the teacher know or ask for parents/legal guardian help at home.
  • There should be no obstacles/hazards in the way.
  • Suitable flooring.
  • Pupils and teachers will be visible on the screen at all times.
  • No eating whilst taking part in an online lesson.
  • Ensure any siblings/family members in the household are aware that an online lesson is taking place.
  • Ensure backgrounds are as neutral as possible.

Child Protection
The Joanne Haylock School of Dance Ltd is fully committed to safeguarding the welfare of all children and young people up to the age of 18. We have a duty of care to protect children from harm, abuse and exploitation. No child or young person should be the subject of neglectful or abusive behaviour and we will protect them from harm regardless of race, age, disability, gender, sexual orientation, religious belief or any other form of identity. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately, and the Principal will contact the local council safeguarding team. Joanne Haylock School of Dance Ltd will ensure that all the required checks are made before hiring staff and also ensure that anyone working in contact with the children have an enhanced DBS check. We shall ensure that teachers have had appropriate training and will complete CPD hours.

Physical instruction which involves safe touch is sometimes essential to aid teaching and learning.It may also be appropriate if a child in in distress and needs comforting, when administering first aid, or as positive reinforcement.

The dance school has zero tolerance for bullying and action will be taken to stop any inappropriate behaviour.

We shall ensure that we run regular checks to make sure our contact and medical details for every child are up to date.

Any pupil, parent or staff member with any concerns regarding child protection must speak directly and swiftly to the Principal, Miss Charlotte Spratt - 07713 80833

Any information collected about students is strictly confidential and complies with GDPR. Any personal information stored electronically will be password protected. Information may be passed on to the dance schools examining bodies Royal Academy of Dance and Imperial Society of Teachers of Dancing for examinations purposes and may also be passed on to festival organisers for entry forms.

If your child chooses to no longer attend the dance school then any information we have will be secured erased.

Covid 19 Policy: 2021
The Joanne Haylock School of Dance Ltd is committed to protecting all pupils, staff and families during this pandemic. We have the following procedures in place and ask that everybody adheres to them to ensure a safe experience for all:

  • Hand washing or hand sanitiser to be used on entry to the building and on exit.
  • One parent only to drop off and collect.
  • Pupils to wait socially distanced outside the building until collected by JHSOD teacher.
  • Pupils of secondary school age are required to wear a face covering whilst entering and exiting the building. They do not have to be worn during classes.
  • Parents should wait outside with their child until the child is collected by their teacher and parents must also wait outside to greet their child after classes.
  • We ask for good time keeping when coming to the classes. If your child cannot attend or is running late then contact must be made ASAP to the class teacher so we are not waiting outside to collect them.
  • We have allocated a 5 minute cross over time in between classes to ease congestion and for cleaning of touch points and to ensure only one class is in the building at a time.
  • Class sizes have been reduced to allow for adequate social distancing in lessons.
  • One-way systems are in place wherever possible.
  • 2m distancing for all pupils with designated space for belongings which are cleaned after every class.
  • We ask that children limit bags/belongings that they bring to class.
  • Please ensure children come to classes dressed in their dance uniform. Sliders and onesies are preferred to wear over the top of dance uniform as it is quick and easy for the children to take off and put back on before and after classes.
  • Toilets are monitored and cleaned regularly however we do ask that your child has used the toilet at home before attending classes.
  • Appropriate signage is visible around all venues with regards to hand washing and social distancing.
  • For any pupils that have to isolate, no refunds will be given however they can join the class at home via ZOOM. Advanced warning must be given to the class teacher so that a link can be emailed out.
  • No bare feet are allowed in the classes, please ensure suitable dance footwear is worn for modern, EG ballet or jazz shoes. NO SOCKS.
  • For any classes that may involve floor work (modern & jazz) please ensure that your children brings a exercise mat to every class.
  • Zoom will be used wherever classes may be affected by COVID restrictions. No refunds will be given should we have to use this platform. Syllabus work will still be covered in zoom classes so if your child does not attend, this may affect them taking future exams with others in the class.

The Joanne Haylock School of Dance Ltd agrees to adhere to the UK government and the World Health Organisation (WHO) recommended ways to prevent the spread of Covid 19.

If your child (or anyone in your household) is unwell, even with a mild cough or fever, they should stay at home and will not be permitted onto the dance school premises.

The parent/legal guardian agrees that the Joanne Haylock School of Dance Ltd is not responsible for any spread of infection or contraction of Covid-19 due to the measures outlined above.

No Child will attend dance if they have ANY of the below:
  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal